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\f1\fs24\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {\fs22 \tab \tab \tab \tab \tab \tab \tab \tab \tab Board(MINS08)4
\par }\pard \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\fs22 
\par }\pard \qc \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\b BIG LOTTERY FUND
\par 
\par }\pard\plain \s3\qc \li0\ri0\keepn\widctlpar\aspalpha\aspnum\faauto\outlinelevel2\adjustright\rin0\lin0\itap0 \b\f1\fs22\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {\fs24 MINUTES OF BIG LOTTERY FUND BOARD MEETING
\par }\pard\plain \s2\qc \li0\ri0\keepn\widctlpar\aspalpha\aspnum\faauto\outlinelevel1\adjustright\rin0\lin0\itap0 \b\f1\fs24\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {HELD ON TUESDAY 15 JULY 2008 AT 0930
\par }\pard\plain \s1\qc \li0\ri0\keepn\widctlpar\aspalpha\aspnum\faauto\outlinelevel0\adjustright\rin0\lin0\itap0 \b\f1\fs24\ul\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {IN THE TOWERS HOTEL, SWANSEA
\par }\pard\plain \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 \f1\fs24\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {\fs22 
\par PRESENT:
\par Sir Clive Booth \tab \tab }{\i\fs22 Board Chair (in the Chair)}{\fs22 
\par Anna Southall\tab \tab \tab }{\i\fs22 Board Vice Chair (in the Chair for Items 8 and 11)}{\fs22 
\par Sanjay Dighe \tab \tab \tab }{\i\fs22 England Chair}{\fs22 
\par Judith Donovan\tab \tab }{\i\fs22 General Board Member}{\fs22 
\par Roland Doven \tab \tab }{\i\fs22 General Board Member
\par }{\fs22 Breidge Gadd\tab \tab \tab }{\i\fs22 Northern Ireland Chair 
\par }{\fs22 John Gartside \tab \tab \tab }{\i\fs22 General Board Member
\par }{\fs22 Alison Magee\tab \tab \tab }{\i\fs22 Scotland Chair
\par }{\fs22 Albert Tucker\tab \tab \tab }{\i\fs22 General Board Member
\par }{\fs22 Huw Vaughan Thomas\tab }{\i\fs22 Wales Chair}{\fs22  
\par Diana Whitworth\tab \tab }{\i\fs22 General Board Member
\par }{\fs22 
\par IN ATTENDANCE:
\par Peter Wanless\tab \tab \tab }{\i\fs22 Chief Executive }{\fs22 
\par Mark Cooke\tab \tab \tab }{\i\fs22 Director of Finance & Corporate Services
\par }{\fs22 Ceri Doyle\tab \tab \tab }{\i\fs22 Director for Wales}{\fs22 
\par Dharmendra Kanani\tab \tab }{\i\fs22 Director for Scotland}{\fs22 
\par Adrienne Kelbie\tab \tab }{\i\fs22 Director of Operations
\par }{\fs22 Gerald Oppenheim\tab \tab }{\i\fs22 Director of Policy & Partnerships
\par }{\fs22 Linda Quinn\tab \tab \tab }{\i\fs22 Director of Communications & Marketing}{\fs22 
\par Walter Rader\tab \tab \tab }{\i\fs22 Director for Northern Ireland
\par }{\fs22 Mark McGann\tab \tab \tab }{\i\fs22 Deputy Director Policy
\par }{\fs22 Jaee Samant\tab \tab \tab }{\i\fs22 Deputy Director Strategy Planning & Change 
\par }{\fs22 Beatrice Andrews\tab \tab }{\i\fs22 Head of Strategic Policy & Partnerships 
\par 
\par }{\fs22 Sally Musson\tab \tab \tab }{\i\fs22 Head of Board Secretariat (Secretariat)
\par }{\b\i\fs36 \tab \tab \tab \tab \tab \tab \tab \tab }{\fs22 
\par \tab \tab \tab \tab \tab \tab \tab }{\b\i\fs36 \tab 
\par }{\fs22 1.\tab }{\fs22\ul OPENING REMARKS}{\fs22 
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 
\par }\pard\plain \s18\ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 \f1\fs22\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {1.1\tab The Chair referred to the }{interesting visits and receptions held on the 
previous day and thanked the Wales Office and Committee for their work in arranging them. }{
\par }\pard\plain \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 \f1\fs24\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {\fs22 
\par 
\par 2.\tab }{\fs22\ul APOLOGIES FOR ABSENCE}{\fs22 
\par 
\par 2.1\tab These had been received from Breidge Gadd }{\i\fs20 (Northern Ireland Chair).}{\fs22  
\par 
\par 
\par 
\par 3. \tab }{\fs22 APPROVAL FOR ACCURACY OF MINUTES OF BOARD MEETING HELD
\par \tab }{\fs22\ul ON TUESDAY 20 MAY 2008 (Board/(MINS08)3)
\par }{\fs22 
\par 3.1 \tab These were agreed as a correct record of the meeting and subsequently signed by the Chair.
\par \tab 
\par 
\par 4.\tab }{\fs22\ul DECLARATIONS OF INTEREST}{\fs22 
\par 
\par 4.1\tab Diana Whitworth explained that she was now employed part time by the Young Foundation but not on the research project at Item 8 on the agenda.  This was not considered to be a disqualifying interest.
\par \tab 
\par 
\par 5. \tab MATTERS ARISING FROM MINUTES OF BOARD MEETING HELD ON }{\fs22\ul 
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22\ul TUESDAY 20 MAY 2008
\par }\pard\plain \s18\ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 \f1\fs22\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {\tab The Chair explained that most of the matters arising had
 been fully covered in the list of actions which had been circulated with the agenda.  }{\b The Board agreed to receive this list.
\par }\pard\plain \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 \f1\fs24\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {\fs22 
\par }{\fs22 5.1\tab }{\fs22\ul Living Landmarks: Lessons Learned (Item 5.2)}{\fs22 
\par \tab The Board Vice Chair, Chair of the Living Landmarks Committee, explained that the feedback from both Committee members and external stakeholders was currently being processed and that a report would be submitted to the Board meeting on 23.9.2008.
\tab \tab 
\par }\pard \ql \fi720\li2160\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin2160\itap0 {\b\fs22 ACTION: Director for Wales}{\fs22 
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 
\par 
\par 5.2\tab }{\fs22\ul Country Committee Recruitment (Item 5.3)
\par }{\fs22 \tab It was reported that, following interview, Dr Julie Harrison had been appointed to the Northern Ireland Committee.  Fran Targett had also recently been appointed to the Wales Committee.
\par 
\par 5.3\tab }{\fs22\ul Evaluation and Research (Item 5.4)}{\fs22 
\par \tab It was suggested that consideration be given to how the Board could engage effectively with this work, possibly through the pre-Board discussion sessions.\tab \tab \tab \tab }{\b\fs22 ACTION: Director of Policy & Partnerships
\par }{\fs22 
\par 5.4\tab }{\fs22\ul Equality Information Requirements (Item 5.5)}{\fs22 
\par \tab Roland Doven, lead Board Member for equalities, explained that the equalities monitoring section of the Big Lottery Fund\rquote 
s Annual report for 2007-2008, was limited to race.  Work was in hand on the information required to broaden this.  Country Committees would be kept informed through their lead members as appropriate.\tab \tab }{\b\fs22 
ACTION: Director of Policy & Partnerships
\par }{\fs22 
\par 5.5\tab }{\fs22\ul Business Process Re-engineering (Item 11.4)
\par }{\fs22 \tab An update had been submitted to the Resources Committee at its meeting on 10.7.2008 and a report on the risks of the BPR project had been cons
idered by the Audit & Risk Committee on 30.6.2008. The Director of Finance & Corporate Services explained that the cost of the current technology procurement should not be confused with the total project cost.
\par 5.6\tab }{\fs22\ul National Audit Office (NAO) Report on Efficient Grant Making (Item 13.2)
\par }{\fs22 \tab The Public Accounts Committee hearing had taken place on 2.6.2008 and the  Government\rquote s response was expected in the autumn. The NAO report had been circulated to Board Members in June.
\par 
\par 5.7 \tab }{\fs22\ul CIVICUS (Item 19)
\par }{\fs22 \tab The Chair rep
orted briefly from the CIVICUS World Assembly held in June 2008 which had been well attended. The Board discussed the Intelligent Funding Fellowship work to date and it was noted that a report on the achievement against outcomes would be submitted to the 
International Committee and then the Board.\tab \tab }{\b\fs22 ACTION: Director for Scotland
\par }{\fs22 
\par 5.8\tab }{\fs22\ul External Member on the Audit & Risk Committee (Item 21.2)}{\fs22 
\par \tab It was reported that, following interview, Angela Marshall had been appointed in succession to Professor Brian Toft as an external member on the Audit & Risk Committee.
\par }{\fs22\ul 
\par 
\par }{\b\fs22 Strategic Framework
\par }{\fs22 
\par 6.\tab }{\fs22\ul CONSULTATION ON THE STRATEGIC FRAMEWORK (Board/(P08)36)
\par }{\fs22 
\par 6.1\tab At its meeting on 20.5.2008, the Board agreed that the consultation process would act as the consultation on the UK st
rategic framework 2009-2015 and that this would be a single document.   This report presented an initial draft of that consultation document. It focused on the UK element as the country sections would be subject to consideration by the relevant Country Co
m
mittees. The Chair explained that, as he had been on leave, he had been unable to comment on the draft document and had, therefore, circulated his note of 8.7.2008 with his lead Board Member thoughts.  He also felt that the current draft did not adequatel
y address the lessons learned and hence the supplementary note which had been circulated to Board Members.
\par 
\par }\pard \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\fs22 6.2\tab It was noted that a draft communications strategy for the strategic framework
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 consultation had been issued to the relevant lead Board Members.  T
he Chair said that, when their views had been taken into account, a draft would be circulated to Board and Country Committee members for comment.  It would then be submitted for formal discussion at the September Board meeting.
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 
\par }{\fs22 6.3\tab In a general discussion the main points raised included:
\par \tab }{\fs22\ul General comments
\par }{\fs22 \tab (1) The consultation should aim to reach as wide an audience as possible through a variety of means, including interactive workshops involving grant holders and beneficiaries.
\par \tab (2) Creative and stimulating modes of communication should be employed to bring the consultation to life.
\par \tab (3) The Fund\rquote s website should be used as an integral part of the consultation.
\par \tab (4) Clarity about the target audiences was essential to enable the most effective promotion of the consultation to those groups.
\par \tab 
\par 
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22\ul Consultation document
\par }{\fs22 (5) The Chair pointed out that the Board had agreed at its meeting on 20.5.2008 that there should be a single consultation document. This would have a UK-wide front end, country-specific sections a
nd a questionnaire.  Each Country Committee would consider its own section and the Country Chairs would manage the consultation process in the countries.  
\par (6) He emphasised that the Board was responsible for strategy and that this was a UK-wide consultation on a single strategic framework. It was essential to convey the Fund\rquote s shared learning across the four countries.
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 \tab (7) Others argued in favour of a separate document for each country on the grounds that this would produce a more meaningful consultation 
relevant to each particular country.
\par \tab (8) Another suggestion, not generally agreed, was to issue country supplements to the main consultation document. The Chair said that there would be a need to provide some additional relevant information at consultatio
n meetings.  Supplementary information could also be provided via the website.
\par \tab (9) Concern was expressed that a single document would be too lengthy and repetitive to be effective. The Chair stressed that the UK-wide front end section should contain the c
ommon messages which should not be repeated elsewhere in the document. It would be important for the UK-wide text to be read first and this should be made clear at the front of all the country sections.
\par \tab (10) Varying views were expressed, but it was generally agreed that there should be a single consultation document. However, it should be shorter and more succinct than the current draft.
\par \tab (11) There should be scope for each country\rquote s section to reflect its circumstances within a broad, commonly agreed, framework.
\par \tab (12) The consultation document should avoid confusion between the UK and England.
\par \tab (13) The Board was assured that the group responsible for drafting the consultation document included representatives from each country to ensure the document was grounded in UK-wide learning.
\par \tab (14) It might be helpful to finalise first the questions that the consultation would be asking and then prepare the information that would be required to answer those.
\par 
\par 6.4\tab The Board considered the text of the consultation document in more detail.  The following main issues were raised:
\par \tab (1) It was suggested that Board and Committee Members and Big Lottery Fund staff should also take part in the consultation.
\par \tab (2) Focusing on the questions for the UK and the countries would help the subsequent drafting of the text.
\par \tab (3) The Chief Executive drew attention to the possibility of using the launch of the consultation document to announce a new UK programme. This might invite causes to compete for where an amount of Big Lottery Fund m
oney might first be targeted (perhaps one project per country). The Board agreed that this was an interesting idea but, questioning its potential impact and feasibility on such an accelerated timescale, agreed not to pursue it at this stage.
\par 
\par 6.5\tab }{\b\fs22 The Board agreed:
\par }\pard \ql \fi-720\li1440\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin1440\itap0 {\b\fs22 (a)\tab the draft consultation document should be re-worked to reflect the comments made;
\par (b)\tab to re-affirm the decision made at its meeting on 20.5.2008 that there should }{\b\fs22 be a single document encompassing UK and country-specific strategic issues;
\par }{\b\fs22 (c)\tab to note the key themes underpinning the consultation, the main questions to be included in the UK draft and the topline messages; 
\par (d)\tab that the final draft would be presented to the joint Board and Country Committee meeting on 22.9.2008;
\par (e)\tab that, in the meantime, officers should ensure that lead Board members and Country Chairs, in particular, had opportunities to engage with, and comment on, drafting as it progressed;
\par \tab \tab \tab ACTION: Director of Policy & Partnerships\tab 
\par (f)\tab that the draft communications strategy for the consultation should be considered at the Board meeting on 23.9.2008.
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 \tab \tab \tab \tab ACTION: Director of Communications & Marketing
\par 
\par 
\par }{\fs22 7.\tab }{\fs22\ul UK WIDE PROGRAMMES (Board/(P08)37)
\par }{\fs22 
\par }\pard\plain \s18\ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 \f1\fs22\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {7.1\tab This report described the range of UK programmes developed by the Big Lottery Fund
 over the last 3 years and the rationale for those programmes.  The Board had indicated that it was likely to want to retain some UK programmes as part of its overall portfolio for the period 2009-2015.  This report provided the framework for considering 
this and indicated the circumstances under which the Fund might consider UK programmes.
\par }\pard\plain \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 \f1\fs24\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {\fs22 
\par 7.2\tab In discussion the main points raised included:
\par \tab (1) It was noted that although historically a 10% top slice of funding had been allocated for UK programmes, some flexibility might be necessary during the years of reduced income.
\par \tab (2) Differing views were expressed on the merits of a capital programme along the lines of Living Landmarks.
\par \tab (3) Consideration might be given to retaining a sum to support particular initiatives which were found to be working.  This could also function as a sustainability fund for projects.
\par \tab (4) Some of the scenarios under which the Fund might consider UK programmes were identified as strategic, others were more interventionist.
\par \tab (5) These could also include UK-wide issues being addressed by a UK-wide organisation with a devolved structure.
\par 
\par 7.3\tab }{\b\fs22 The Board agreed:
\par }\pard \ql \fi-720\li1440\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin1440\itap0 {\b\fs22 (a)\tab the proposed rationale;
\par (b)\tab that the Big Lottery Fund should retain the flexibility to continue to fund programmes across the UK.  It would expect a minimum of 10% of its portfolio to be invested in UK-wide programmes across a funding cycle;
\par (c) \tab that a report should be submitted to the September Board meeting proposing a possible approach to UK programmes for the period 2009-15.\tab ACTION: Director of Policy & Partnerships
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 
\par 
\par 8.\tab }{\fs22\ul \lquote MAPPING BRITAIN\rquote S NEEDS\rquote  \endash  RESEARCH PROJECT (Board/(P08)38)}{\fs22 
\par 
\par 8.1\tab This report provided an update on the research being undertaken by the Young Foundation to which the Lottery Fund had contributed funding.  Th
e research was due to be completed in September 2009 with an interim report in September 2008. The Foundation had given a presentation to the Senior Management Team on 25.6.2008, the key points from which were highlighted in this report. It also provided 
a work in progress report on the \lquote bottom 2.5 percent\rquote .
\par 
\par 8.2\tab In discussion the main points raised included:
\par \tab (1) It was pointed out that any conclusions emerging from this research might need recalibration to reflect a changing scenario, particularly in the current economic climate.
\par \tab (2) Choice and flexibility were important were important in service delivery.
\par \tab (3) Barriers for individuals accessing services should usefully be articulated and should include a lack of representation or not having a voice that could be heard.
\par \tab (4) It would be important to consider what caused people to fall into the \lquote bottom 2.5%\rquote  as well as what might pull them out.
\par \tab (5) Solutions to multi-facetted problems required a holistic approach and would take time. Funders would need to work together to be most effective.
\par \tab (6) The Big Lottery Fund should consider how its resources should be spread in the context of helping those most in need.
\par \tab (7) It was suggested that this, and other relevant, research should be posted on the website to help inform the consultation.
\par 
\par 8.3\tab Subject to the comments made, }{\b\fs22 the Board agreed:
\par }\pard \ql \fi-720\li1440\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin1440\itap0 {\b\fs22 (a) \tab to note this report;
\par (b)\tab that the Board should continue to receive regular updates on this research.\tab ACTION: Director of Policy & Partnerships
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 
\par 
\par 9.\tab NON-LOTTERY FUNDING:  GAMBLING COMMISSION INVESTMENT IN }{\fs22\ul PROBLEM GAMBLING (Board/(P08)39)
\par }{\fs22 
\par 9.1\tab This report described the Gambling Commission\rquote s consultation on raising and distributing funding to tackle problem gambling.  The Big Lottery Fund had been mentioned in this consulta
tion as a potential vehicle for distributing these funds. This report outlined some of the main issues and provided a completed non-Lottery funding template for consideration by the Board.
\par 
\par 9.2\tab In discussion the main points raised included:
\par \tab (1) It was generally agreed that problem gambling was an important issue and that the Big Lottery Fund should keep addictive behaviours on its agenda.
\par \tab (2) However, it was noted that the money to be distributed, probably around \'a310m per annum, was a relatively small amo
unt in relation to the likely setting up and running costs for the Big Lottery Fund to justify establishing a new and distinct non-Lottery funding programme.
\par \tab (3) Some members felt that the Fund should not rule out distributing these funds in future if it could do so in a cost effective way.
\par 
\par 9.3\tab }{\b\fs22 The Board agreed that, whilst recognising this was an important social issue, it would not be appropriate at this time to pursue this opportunity if formally approached by the Gambling Commission to distribute these funds. \tab \tab 
ACTION: Director of Policy & Partnerships}{\fs22 
\par 
\par 
\par 10.\tab }{\fs22\ul MEDIA UPDATE
\par }{\fs22 
\par 10.1\tab The Director of Communications & Marketing tabled the second of a regular series of communications and marketing reports to the Board. She drew attention the announcement of the 
National Lottery Award winners at the end of August and the Social Enterprise World Forum in Edinburgh from 2-5 September 2008.
\par 
\par 10.2\tab }{\b\fs22 The Board agreed to receive this report.
\par }{\fs22 
\par 
\par }{\b\fs22 Programmes
\par }{\fs22 
\par 11.\tab }{\fs22\ul AWARDS FOR ALL
\par }{\fs22 
\par 11.1\tab The Chief Executive reported back on recen
t discussions between Lottery distributors and the Secretary of State for Culture Media and Sport. He had expressed a preference for the Big Lottery Fund retaining the name Awards for All for its small grants programme. 
\par 
\par 11.2\tab }{\b\fs22 The Board agreed:
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 (a)\tab to note this report;
\par }\pard \ql \fi-720\li1440\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin1440\itap0 {\b\fs22 (b)\tab to re-affirm the decisions taken at its meeting on 1.4.2008 regarding the Awards for All programme.
\par \tab \tab \tab ACTION: Director of Policy & Partnerships
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 
\par 
\par }{\b\fs22 Board Matters
\par }{\fs22 
\par 12. \tab }{\fs22\ul REVIEW OF LEAD BOARD MEMBER ROLE (Board/(P08)40)
\par }{\fs22 
\par 12.1\tab The Board had pr
eviously agreed that the lead Board Member role, established in December 2006, should be reviewed in summer 2008.  The Chair observed that, generally, the system was working effectively.  He thanked officers for their work on this report which reflected o
n how the arrangement had worked in the various areas and which recommended moving to a more topic-based approach and away from general subject areas to improve clarity.
\par 
\par 12.2\tab In discussion the main points raised included:
\par \tab (1) It was noted that the area of accountability to customers, stakeholders and the public would overlap to some extent with that of communications.
\par \tab (2) The Board had previously agreed that responsibility for the legacy Millennium Commission projects should rest with the countries concerned.  The Chair encouraged them to draw on Judith Donovan\rquote s relevant experience as necessary.
\par \tab (3) It was suggested that some Board Members might have relevant experience and expertise outwith the designated lead areas that could be used as appropriate.  T
his would also be relevant to recruitment in helping to identify any skills gaps on the Board.
\par 
\par }\pard \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\fs22 12.3\tab }{\b\fs22 The Board agreed:
\par \tab (a) \tab that, for the time being, the Chair would take over from Esther 
\par }\pard \ql \fi720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 O\rquote Callaghan as lead \tab Board Member for non-Lottery funding;
\par }\pard \ql \fi-720\li1440\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin1440\itap0 {\b\fs22 (b) \tab to
 remit any amendments to the subject areas and lead roles to the Board Chair to consider before guidance notes and a revised plan of engagement were issued;
\par \tab \tab \tab ACTION: Director of Policy & Partnerships
\par (c) \tab that consideration be given to undertaking a skills audit amongst Board Members.
\par \tab \tab \tab ACTION: Chair
\par \tab \tab \tab \tab      Head of Board Secretariat
\par }\pard \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\b\fs22 
\par }{\fs22 
\par 13.\tab }{\fs22\ul RESEARCH COMMITTEE:  TERMS OF REFERENCE (Board/(P08)34C)}{\fs22 
\par 
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 13.1\tab This report had been circulated to the Board previously by correspondence and comments received from Board Members had been incorporated.
\par }\pard \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\fs22 
\par 13.2\tab }{\b\fs22 The Board agreed the terms of reference for the Research Committee.}{\fs22 
\par }{\b\fs22 \tab \tab \tab \tab ACTION: Head of Board Secretariat
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 
\par 
\par Committee reports
\par }{\fs22 
\par 14.\tab }{\fs22\ul COUNTRY COMMITTEE REPORTS}{\fs22 
\par }\pard \ql \fi-720\li720\ri0\sb240\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 (i)\tab }{\fs22\ul Wales Country Committee (Board/(P08)41)
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 
\par 14.1\tab This report from the Wales Committee provided an overview of the Committee\rquote s activities. Huw Vaughan Thomas, Wales Chair, highlighted the following:
\par \tab (i) The Wales Committee and officers had developed good links with the Welsh Assembly Government and the policy makers.
\par \tab (ii) A useful pattern of meetings with Assembly Members had been established.
\par \tab (iii) It was not anticipated that the Policy Directions would be revisited.
\par 
\par 14.2 \tab It was noted that this was an illustration of how devolution was operating and it was q
uestioned whether the Board could learn any lessons from the way the countries were operating.  Officers explained that there had been several visits  between Country Committees which were valuable although time consuming.\tab 
\par 
\par }\pard \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\fs22 14.3\tab }{\b\fs22 The}{\fs22  }{\b\fs22 Board agreed:
\par }\pard \ql \fi720\li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\b\fs22 (a)\tab to receive this report, welcoming its comprehensiveness and 
\par \tab quality;
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 \tab (b)\tab that the minutes for the meeting held on 17.6.2008 would be 
\par }\pard \ql \fi720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 circulated to the Board when available.\tab 
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 \tab \tab \tab \tab ACTION: Head of Board Secretariat
\par }{\fs22 (ii)\tab }{\fs22\ul Scotland Country Committee
\par 
\par }{\fs22 14.4\tab The minutes of the Scotland Country Committee meeting held on 11.6.2008 had been circulated. Alison Magee, Scotland Chair, reported that t}{\fs22 he Scotland Government wished to consult on new Policy Directions.  }{\fs22 
\par \tab She also explained that }{\fs22 the Scotland Committee members were concerned that the joint Board and Country Committee meeting in 2007 had been very anglo-centric.  However, they would like to make a positive contribution to this year\rquote 
s meeting in September.  The Chair said that it had been agreed at the Chairs\rquote  meeting earlier that morning that each country should lead a session at that meeting.  This would be co-ordinated to avoid unnecessary repetition and overlap.
\par }{\fs22 
\par 14.5\tab }{\b\fs22 The Board agreed to:
\par \tab (a) \tab receive these minutes;
\par \tab (b)\tab }{\b\fs22 that the minutes for the meeting held on 9.7.2008 would be 
\par }\pard \ql \fi720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 circulated to the Board when available.\tab 
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 \tab \tab \tab \tab ACTION: Head of Board Secretariat
\par }{\fs22\ul 
\par 
\par }{\fs22 (iii)\tab }{\fs22\ul England Country Committee
\par }{\fs22 
\par }\pard\plain \s18\ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 \f1\fs22\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {14.6\tab 
The minutes of the England Country Committee meeting held on 3.6.2008 had been circulated.  Sanjay Dighe, England C
hair, reported that, in order to provide a greater England focus, three lead officers would be supporting the Committee.  The Chief Executive outlined a potential non-Lottery funding opportunity, within a Communities and Local Government Green paper, whic
h might need to be submitted to the England Committee at short notice.
\par }\pard\plain \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 \f1\fs24\lang2057\langfe1033\cgrid\langnp2057\langfenp1033 {\b\fs22 
\par }{\fs22 14.7\tab }{\b\fs22 The}{\fs22  }{\b\fs22 Board agreed
\par }\pard \ql \fi720\li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\b\fs22 (a)\tab to receive these minutes;
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 \tab (b)\tab }{\b\fs22 that the minutes for the meeting held on 1.7.2008 would be 
\par }\pard \ql \fi720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 circulated to the Board when available.\tab 
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 \tab \tab \tab \tab ACTION: Head of Board Secretariat
\par }{\fs22 
\par 
\par }{\fs22 (iv)\tab }{\fs22\ul Northern Ireland Country Committee
\par }{\fs22 
\par 14.8\tab The Director for Northern Ireland reported on the completion of the funding package for the Living Landmarks project in Northern Ireland. He also reported the consortium to manage the Building Change Trust had been selected.
\par }{\fs22 
\par 14.9\tab }{\b\fs22 The}{\fs22  }{\b\fs22 Board agreed:
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 (a)\tab to receive this report;
\par }\pard \ql \fi-720\li1440\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin1440\itap0 {\b\fs22 (b)\tab that the minutes for the meeting held on 20.6.2008 would be circulated to the Board when available.\tab 
\par }\pard \ql \fi720\li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\b\fs22 \tab \tab \tab ACTION: Head of Board Secretariat
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22\ul 
\par 
\par 
\par }{\fs22 
\par 
\par 15.\tab }{\fs22\ul REPORT FROM AUDIT & RISK COMMITTEE
\par }{\fs22 
\par (i)\tab Meeting of Audit & Risk Committee held on Monday 30 June 2008 
\par \tab }{\fs22\ul (A&R/(MINS08)2)
\par }{\fs22 
\par 15.1\tab These minutes had been circulated. Roland Doven, Chair of Audit & Risk Committee, highlighted the following:
\par \tab (i) The Committee had welcomed the progress in clearing the backlog of outstanding audit recommendations awaiting implementation.
\par \tab (ii) The Head of Internal Audit\rquote s annual assurance had provided a moderate rating which represented an improvement on the previous year.
\par \tab (iii) The Committee congratulated the Finance Department for scoring a high assurance rating.
\par \tab (iv) The National Audit Office had given an unqualified opinion on the Big Lottery Fund\rquote s annual accounts.
\par 
\par 15.2\tab }{\b\fs22 The Board agreed to receive these minutes.
\par }{\fs22 
\par 
\par 16.\tab }{\fs22\ul REPORT FROM RESOURCES COMMITTEE}{\fs22 
\par 
\par }{\fs22\ul Meeting of Resources Committee held on Thursday 19 July 2008\tab (Res/(MINS08)4)
\par }{\fs22 
\par 16.1\tab These minutes were tabled at the meeting.  Judith Donovan, Chair of Resources Committee, reported that HR had been the focus of this Committee meeting as it was intended to be for every other meeting. She highlighted the following issues:
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 (i)  The Committee had noted the plans for the Big Lottery Fund to undergo an assessment against the European Foundation for Quality Management (EFQM) model. 

\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 \tab (ii) It also considered the 
headline equality monitoring statistics across the organisation relating to job applicants, the employee profile and leavers. It had noted the under-representation of older people in the workforce. 
\par \tab (iii) The Committee had received a detailed briefing on the staff suggestion scheme.
\par \tab (iv) The position regarding the London Living Wage had been explained and a report would be submitted to the Board in due course.
\par \tab (v) The Committee had considered the main issues underlying the development of an operating cost strategy for the Big Lottery Fund from 2009 onwards.
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\par 16.2\tab }{\b\fs22 The Board agreed:
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 (a)\tab to receive these minutes;
\par (b)\tab the quality of the Big Lottery Fund\rquote s video-conferencing system 
\par }\pard \ql \li1440\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin1440\itap0 {\b\fs22 should be reviewed with the aim of it being used more effectively for Committee meetings.
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 \tab \tab \tab ACTION: Director of Finance & Corporate Services
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 
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\par 17.\tab }{\fs22\ul REPORT FROM INTERNATIONAL COMMUNITIES COMMITTEE
\par }\pard \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\fs22 
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 Meeting of International Communities Committee 
\par }\pard \ql \li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\fs22\ul held on Wednesday 16 April 2008 (ICC/(MINS08)3)
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22 
\par 17.1\tab Diana Whitworth, Chair of the I
nternational Communities Committee, reported briefly on the decisions made in respect of the International Communities and International Strategic programmes. The Committee remained concerned about those projects in countries with unstable political situa
tions, but it had been assured that officers maintained close contact with these.
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\par 17.2\tab }{\b\fs22 The}{\fs22  }{\b\fs22 Board agreed:
\par }\pard \ql \li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\b\fs22 (a)\tab to receive this report;
\par }\pard \ql \fi-720\li1440\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin1440\itap0 {\b\fs22 (b)\tab that the minutes for the meeting held on 17.6.2008 would be circulated to the Board when available.\tab 
\par }\pard \ql \fi720\li0\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin0\itap0 {\b\fs22 \tab \tab \tab ACTION: Head of Board Secretariat
\par }\pard \ql \fi-720\li720\ri0\widctlpar\aspalpha\aspnum\faauto\adjustright\rin0\lin720\itap0 {\fs22\ul 
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\par 18.\tab }{\fs22\ul ANY OTHER BUSINESS
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\par 18.1\tab }{\fs22\ul Awards for All applications}{\fs22 
\par \tab The Chair asked officers to consider some of the feedback from helper agencies on the application process for Awards for All. Officers explained that the a risk-based approach would underpin the development of the transition phase.
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\par 18.2\tab }{\fs22\ul Classification of Minutes}{\fs22 
\par \tab Consideration should be given to the content and classification of Board and Committee minutes.\tab }{\b\fs22 ACTION: Head of Board Secretariat/Chief Executive
\par }{\fs22 
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\par 18.3\tab }{\fs22\ul Annual Report and Accounts}{\fs22 
\par \tab The Chief Executive reported that these had been signed and would be laid before Parliament that week.  A copy would be sent to all Board Members when it was published.\tab }{\b\fs22 ACTION: Head of Board Secretariat}{\fs22 
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\par 18.4\tab The Chief Executive reported on the recent opening of the first of the many Sustrans projects in Dumfries that comprised the \'a350 million Living Landmarks award.
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\par 19.\tab }{\fs22\ul DATE TIME AND VENUE OF NEXT MEETING}{\fs22 
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\par 19.1\tab Tuesday 23 September 2008 at 0930 at the Big Lottery Fund, Plough Place.
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\par 19.2\tab This meeting would be preceded on Monday 22 September 2008 by a joint meeting of Board and Country Committees at the RSA, John Adam Street, London.
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\par There being no further business the meeting closed at 1310.
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\par \tab \tab \tab \tab \tab \tab \tab \tab \tab \tab CHAIR
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\par }}