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Our requirements

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The following pages will explain what equality information we’ll ask for at the beginning of your project, then every year and when you’ve finished it.

At the beginning

You’ll need to send us a Starting your grant form before we will begin paying the grant. This has an equality information section, where we ask you to:

  • tell us about any changes since you sent us your application (for example, if you’ve thought of new ways of getting more people involved, you’ve identified new beneficiaries that need a different approach, or you’ve found that some people no longer need your support)
  • estimate the percentage of people who will benefit from your project under our equality categories
  • tell us what evidence you’ve based your estimates on
  • tell us how you’ll collect evidence throughout your project to show the percentage of people who have benefited under our equality categories.

If you need more time to fill in this part of the Starting your grant form you can send the rest of the form back when you’re ready to start your project and the equality section afterwards. But we must receive the equality section within six months of the date you signed your grant agreement, or within twelve months if we’re funding a building project.

Every year

You’ll need to send us an End of year form. This has an equality information section, where we ask you to:

  • tell us what you did to make sure that everyone who could benefit from your project knew about it and was able to use it or get involved
  • give the percentage of people who benefited from your project under the equality categories given in the form and back this up with evidence
  • tell us how effective you think you were in making sure that everyone who could benefit from your project knew about it and was able to use it or get involved, and if you need to, what you’ll do differently in the next year.

When you’ve finished

You’ll need to send us an End of grant form. This has an equality information section, which is similar to the End of year form but instead of asking you what you’ll do differently next year, we’ll ask you what you’ve learned over the lifetime of your project.

Find out how to gather your evidence

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